title: "Privacy Policy for Admin App" subtitle: "Use of Our Web Application for Event Organizers" bgColor: bg-tertiary-white-main

General Information and Mandatory Information

Designation of the responsible party: saferspaces GmbH, c/o 105 VIERTEL GmbH & Ko. KG., Gänsemarkt 33, 20354 Hamburg. The responsible party decides alone or jointly with others on the purposes and means of processing personal data (e.g., names, contact details, etc.).

If you have any questions about data protection, you can contact us at any time at support@saferspaces.io.

Revocation of Your Consent to Data Processing

Some data processing operations are only possible with your express consent. A revocation of your already given consent is possible at any time. An informal notification by e-mail to support@saferspaces.io is sufficient for the revocation. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to Complain to the Competent Supervisory Authority

As a data subject, you have the right to complain to the competent supervisory authority in the event of a data protection violation. The competent supervisory authority regarding data protection questions is the state data protection officer of the federal state in which our company is located.

Right to Data Portability

You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to third parties. The provision is made in a machine-readable format. If you request the direct transfer of the data to another responsible party, this will only be done insofar as it is technically feasible.

Right to Information, Correction, Blocking, Deletion

You have the right at any time within the framework of the applicable legal provisions to free information about your stored personal data, origin of the data, their recipients and the purpose of data processing and, if applicable, a right to correction, blocking or deletion of this data. For this purpose and for further questions on the subject of personal data, you can contact support@saferspaces.io at any time.

SSL or TLS Encryption

For security reasons and to protect the transmission of confidential content, our application uses SSL or TLS encryption. This means that data that you transmit via this application cannot be read by third parties. You can recognize an encrypted connection by the "https://" address line of your browser and the lock symbol in the browser line.

Server Log Files

In server log files, the provider of the application automatically collects and stores information that your browser automatically transmits to us. We use this data to ensure the security of our application and to prevent unauthorized access. We also analyze this data in anonymized form to optimize our application. The evaluation is carried out in such a way that no conclusions can be drawn about your person.

The collected data includes:

  • the website from which the page was requested (so-called referrer URL)
  • the name and URL of the requested page
  • the date and time of the request
  • the description of the type, language and version of the web browser used
  • the IP address of the requesting computer, which is shortened in such a way that a personal reference can no longer be established
  • the amount of data transferred
  • the operating system
  • the message whether the request was successful (access status/HTTP status code)
  • the GMT time zone difference

There is no merging of this data with other data sources.

Legal basis: Art. 6 para. 1 lit. f GDPR (legitimate interest in the technical functionality and security of the application as well as to optimize our application).

Storage period: Server log files are automatically deleted after 7 days, unless there is a legitimate interest in longer storage (e.g., for the investigation of security incidents).

Transfer to third countries: Your personal data from server log files is not transferred to third countries or international organizations.

Obligation to provide data: The provision of this data is required for the use of our application. Without this processing, you cannot use our application.

Registration and Organizer Account

To use our application, you can register as an organizer and create an organizer account. During registration, we collect the following personal data:

  • Email address
  • Name
  • Company name (optional)
  • Billing address
  • Password (stored encrypted)

Legal basis: Art. 6 para. 1 lit. b GDPR (fulfillment of a contract) and Art. 6 para. 1 lit. a GDPR (consent).

Storage period: Your organizer data will be stored as long as your organizer account exists and beyond, insofar as legal retention obligations exist (e.g., tax retention periods). You can delete your organizer account at any time. After deletion, the data will be deleted, unless there are legal retention obligations.

Event Management and Event Data

As an organizer, you can create and manage events in our application. In this context, we process the following data:

  • Event information (name, date, location, description)
  • QR codes for events
  • Participant statistics (anonymized)
  • Chat messages in connection with events

Legal basis: Art. 6 para. 1 lit. b GDPR (fulfillment of a contract).

Storage period: Event data is stored as long as the event is active and beyond, insofar as legal retention obligations exist. You can delete events at any time. After deletion, the data will be deleted, unless there are legal retention obligations.

Invoicing and Payment Processing

For invoicing and payment processing, we process the following data:

  • Billing address
  • Payment information (processed by our payment service provider)
  • Invoice numbers and invoice amounts

Legal basis: Art. 6 para. 1 lit. b GDPR (fulfillment of a contract) and Art. 6 para. 1 lit. c GDPR (legal obligation to issue invoices).

Storage period: Invoice data is stored in accordance with legal retention obligations (in particular tax retention periods), usually 10 years.

Contact by E-Mail

When you contact us by e-mail, the data you provide (your e-mail address, possibly your name and telephone number) will be stored by us to answer your questions.

Legal basis: Art. 6 para. 1 lit. f GDPR (legitimate interest in answering your inquiry).

Storage period: We store the data arising in this context for as long as it is necessary to answer your inquiry and for further communication. You can request deletion of your data at any time. We delete the data as soon as it is no longer necessary for the fulfillment of the purpose, unless there are legal retention obligations or there is a legitimate interest in longer storage (e.g., in ongoing business relationships).

Use of External Services
Hosting and Infrastructure

Our application is hosted on servers operated by external service providers. These service providers process personal data as part of order processing in accordance with Art. 28 GDPR.

Legal basis: Art. 6 para. 1 lit. f GDPR (legitimate interest in providing the application).

Note: We have concluded corresponding contracts for order processing with our hosting providers.

Payment Service Providers

For payment processing, we use external payment service providers. These process payment information as part of order processing in accordance with Art. 28 GDPR.

Legal basis: Art. 6 para. 1 lit. b GDPR (fulfillment of a contract).

Note: We have concluded corresponding contracts for order processing with our payment service providers. Please inform yourself directly with the payment service providers about their data protection practices.